1. Information We Collect
When you register for SpellBee Championship 2026, we collect:
- Personal Information: Student name, date of birth, class/grade, parent/guardian name, email address, phone number
- School Information: School name, type (government/private), location
- Usage Data: Practice session data, vocabulary progress, quiz scores, time spent on platform
- Technical Data: Device information, browser type, IP address, usage patterns
2. How We Use Your Information
We use collected information to:
- Manage your registration and participation in the championship
- Provide access to the practice platform and track progress
- Send important updates about the competition via email/SMS
- Process payments and issue refunds when applicable
- Conduct the online championship and Grand Finale
- Award prizes and certificates to winners
- Improve our platform and educational content
- Analyze competition statistics and trends
3. Data Sharing and Disclosure
We may share your information with:
- Service Providers: Payment processors, email services, SMS gateways, hosting providers
- Technology Partners: OpenAI (for speech recognition via Whisper API)
- Schools: If you're part of school bulk registration, your progress may be shared with your school
- Legal Compliance: When required by law or to protect our rights
4. Data Security
We implement industry-standard security measures to protect your information:
- Encrypted data transmission (SSL/TLS)
- Secure database storage with regular backups
- Limited access to personal data (need-to-know basis)
- Regular security audits and updates
5. Children's Privacy
SpellBee Championship is designed for students aged 6-14 (Classes 1-8). We comply with applicable data protection laws regarding children's information:
- Parent/guardian consent is required for registration
- We collect only necessary information for competition purposes
- Parents can access, update, or delete their child's data at any time
- We don't display children's personal information publicly
6. Cookies and Tracking
We use cookies and similar technologies to:
- Maintain your login session
- Remember your preferences
- Analyze platform usage and improve user experience
You can control cookie settings through your browser preferences.
7. Your Rights
You have the right to:
- Access: Request a copy of your personal data
- Correction: Update inaccurate or incomplete information
- Deletion: Request deletion of your data (subject to legal requirements)
- Portability: Receive your data in a structured, commonly used format
- Objection: Object to certain processing of your data
- Withdrawal: Withdraw consent for data processing (may affect participation)
8. Data Retention
We retain your data for:
- Competition period: Until Grand Finale + 90 days
- Financial records: 7 years (for tax/audit purposes)
- Winner information: Indefinitely (for historical records)
After retention periods, data is securely deleted or anonymized.
9. Third-Party Services
Our platform uses third-party services that have their own privacy policies:
- OpenAI Whisper API: For speech-to-text conversion (voice data is not stored)
- Payment Gateway: For secure payment processing
- Email Service: For sending competition updates
We recommend reviewing their privacy policies.
10. Changes to Privacy Policy
We may update this privacy policy from time to time. Significant changes will be communicated via:
- Email notification to registered users
- Notice on our website
- Update to "Last Updated" date at the top of this page
11. Contact Us
For privacy-related questions or to exercise your rights, contact us:
- Email: privacy@spellbee2026.com
- Phone: +91 98765 43210
- Address: WordsWorld English Academy, Tamil Nadu, India
By using SpellBee Championship 2026, you acknowledge that you have read and understood this Privacy Policy.